Emerging Technology Is Changing How You Can Do Business

I love technology, and we’re fortunate to be living at a time when most of us are experiencing the great evolution of technology. For instance, we have cars that are out on our streets driving themselves. We have incredible advances in medicine and have eradicated diseases. And, as the U.S. shifts from government to public and private partnerships, I’m sure that we’re going to see incredible achievements in the space industry as humanity seeks to create a society that will thrive beyond the boundaries of Earth. The success of the reusable rocket by SpaceXin 2017 is a step in the right direction. However, technology can also be straightforward and affect our daily lives and businesses.

Zoom Room

In my company, one of the technologies that have fundamentally shifted how my team, client and our vendors relate to each other and work is Zoom. Zoom is one of the top video and web conferencing platforms on the market.

I love the technology because my team is spread out across the U.S. and even in Europe. Every single week we’re getting online with prescheduled or unscheduled Zoom meetings in our conference room, which we now call the Zoom room. People can join us at a moment’s notice from anywhere they have internet access using their desktops, tablets or smartphones.

OWL Labs

After using Zoom for a couple of months, we went one further for one-touch conferencing, which is supported by OWL Lab 360 degree camera and microphone. What does that mean? It means that attending one of our video conferences is a much more dynamic experience.

Instead of seeing a flat look into the conference room, which is not only dull but can have people outside of the Zoom room miss subtle body language or even missed discussion points, the OWL Lab camera and microphone follows the speaker. That means that the moment someone begins to speak, the camera and microphone immediately rotate and focus on that individual, making the discussion much more animated and dynamic. If you want to see what we’re doing and how it works, take a look at the OWL Labs experience.

What People Are Saying

Our team loves the technology, and everyone is pleased to get on a conference call because it is the next best thing to having people actually in the same room. In addition, the technology is regularly used for screen shares, and productivity has increased exponentially.

However, as an entrepreneur and businessman, one of the best compliments we’ve received come from our clients and partners. Quite simply, they’ve been wowed, and we’re always getting new comments about how “forward thinking,” “ingenious” and “practical” we are in our use of technology.

I’m a big believer that you have to embrace all of the resources at your disposal and in the modern era, that includes technology. One of the best things you can do for yourself and your business is to embrace technology, even something as simple as the platforms you use for video conferencing.

Taking Advantage of Technology – Improving Your Business

Taking advantage of all of the technology that is currently available can really help your business. There are also times when this technology can help you to save money and make it more convenient for your home use as well. A good example of this is VoIP, or voice over Internet protocol. This is something that is being utilized more and more frequently, not only in business settings but also at home. As long as you have the equipment that is necessary to get up and running, you can begin using your Internet connection to place your phone calls which can really be very beneficial in a number of different ways.

Surprisingly enough, there is very little that is necessary in order for you to get started using VoIP technology. One of the things that may be necessary in some type of gateway and in some cases, we are going to have that available through our home Internet connection. Businesses or individuals that need to use this technology more specifically for their purposes or perhaps on a larger scale may need to look into some type of specific gateway which will suit their needs. For the home user, however, simply having an Internet connection that is high-bandwidth, such as cable or DSL will suit your needs. The other equipment that is necessary is usually just a headset and speakers, as well as a sound card in your computer.

A great benefit to using this type of technology is the fact that it is not only other computers that can be contacted, but you can use this service to contact people on any type of device. That would include cellular telephones, as well as land lines. You can also contact international numbers using this type of technology which obviously, can help you to save a significant amount of money over what you may be paying through your current phone service.

The quality of the phone call is going to be dependent upon a number of different issues. For example, the more bandwidth you have available, the more likely it is going to be that you can place a call with high call clarity. If you’re going to be doing any research online to learn about this type of issue, be sure that the research is up-to-date. Over the past several years, this technology has improved considerably and, although the call quality may have been poor several years ago, it is generally improved today.

One other thing that you will want to consider is the type of software that is necessary for you to use this technology. For businesses, licensing may be necessary for very specific software that will help to suit your needs. This would include allowing conference calls or perhaps recording the call for later use. For home users, they can usually download the software that is necessary to take advantage of this technology and to make calls, either locally or around the world using their home Internet connection.

4 Technology Mistakes That Could Cost Your Small Business Money

Computer technology is at the core of today’s small business, but owners and managers are faced with the question: how do we keep up with the constant changes in the computer world? Will the computers we buy today be obsolete two years from now? And will using outdated computers and software slow my business down or expose it to dangerous exploits?

Here are 4 common mistakes made by small business leaders when dealing with their company’s computer technology:

    1. Shortsighted Initial Purchases: Business capital is almost always at a premium and it can be tempting for a business owner or manager to try to save money by skimping on their initial investment in computer and network technology. The irony is good quality, name brand equipment will actually save money in the long run, performing better and lasting long after the bargain priced equipment needs replacing. This doesn’t mean you need to purchase the latest and greatest hardware, but investing in computers with adequate memory, storage space, and CPU power will pay off.
    2. Failing to keep technology maintenance organized: Backing up every workstation individually on a daily basis in an office full of computers is an incredibly labor intensive undertaking. Now imagine updating your anti-virus software, applying critical operating system security patches, etc. one by one, computer by computer. It makes sense and saves you money to keep all your critical data in one central location where it is less prone to damage or loss from human error and it makes just as much sense to perform your technology updates form a central location. Initial outlays for centralized servers and software will pay for themselves through greater productivity and security.
    3. Allowing unrestricted use of equipment: Just a few minutes a day of personal Internet surfing or email usage by employees can add up fast, and unauthorized web surfing can be a gateway for dangerous Trojans, viruses, and malware. Every company should have strict rules on use of equipment, and enforce them.
    4. Waiting for problems to arise: Failure to prevent computer problems is like waiting to run out of oil before you take your car to the shop. It is less costly to be proactive in monitoring your computer network than waiting for things to break. Proactive computer and network maintenance can bring prevent costly downtime and the frustration it brings to your staff and customers.

The takeaway from this list of computer technology mistakes is that it is often counterproductive to skimp on equipment and computer expertise. Whether you invest in personnel to determine your needs or bring in trained specialists, making the right technology decisions will save you money in the long run.

Technology For Your Small Business Toolbox

Technology is evolving quickly with new gadgets, gizmos, and what-nots coming out everyday. It can be a little overwhelming for small and home based business owners trying to figure out if they need it, want it, can use it, should have it, will help them. The most important factor in making a decision about integrating technology into your business, and life, is whether or not it is going to help you. Period. You have to ask yourself, “Is this thing going to help me be more efficient? Will it help me to better serve my customers?” Technology is essentially a tool, like a shovel or hammer. These things should help you do things easier, better and more efficiently. With that in mind, here are a few technologies that you should consider for your toolbox.

Contact Management

Regardless of the fact that much of our daily business is now done online, through email, virtual fax, and over the phone, and possibly because of this, it is more important than ever to maintain good relationships with your customers. The relationships you build with your customers are what will keep them coming back to you. If you have any sort of customer base you may think there is no way you could possibly build a meaningful relationship with all of them. This is where a contact manager comes in. There are a lot of different contact manager programs to choose from. Regardless of which one you choose, it is going to help you keep track of all of your customers. It will help you quickly recall important information about each person, keep track of communications you have had with them, and easily find the people that you have not contacted recently. A contact manager is also going to help you stay on top of your deadlines and remind you of appointments, conference calls or any other time sensitive details in your life. So now ask yourself, “Will a contact manager make me more efficient and help me to better serve my customers?”

Automated Communications

A common complaint among consumers is that once they do business with a company, they never hear from them again. So how do you make sure to stay in contact with all of your customers? One way is with auto responders. An auto responder is going to allow you to schedule regular emails to go out to your customers at pre-determined times. The subject of the emails will vary depending on your specific business. It may be just a note checking in to make sure everything is working out well with the product or service they purchased. Or, perhaps it introduces an additional product or service that might be of interest of them. Maybe some tips about how to get the most out of the product or service that they bought from you. Another automated way to communicate with your customers is a newsletter. Write one newsletter and you keep in touch with all of your customers at once. There are a number of newsletter software and templates out there. Some are free while others charge per number of subscribers. Your newsletter can be weekly, monthly, bi-monthly or even quarterly. The important thing to remember with a newsletter is that the information needs to be relevant to your customers. It should not be about you and your company so much as it should be about your customers. Figure out what they need or want to know and give it to them. So now is the time when you ask yourself, “Will auto responders and newsletters make me more efficient and help me to better serve my customers?”

Advanced Telecommunications

In this day and age there is no reason that any business should be using a local number with a standard voice mailbox attached to it for their telephone line. There are options available now that can unify our many sources of communications while giving small and home based businesses a boost to their image at the same time. Take a virtual PBX for example. A virtual PBX is basically the same kind of phone system that a large Fortune 500 company would use, without all the hardware, software, maintenance and expense. Technology has made it possible for small and home based businesses to have a toll free number, automated attendant that answers each call, multiple voice mailboxes, have their calls forwarded to them on any land line they like and have all their voice and fax messages be delivered to one place, be it to an email address or an online web interface. A virtual PBX can accomplish a number of things for a small or home based business owner. One, it unifies their communications with just one number for both voice and fax. Two, it allows business owners to have one place to check messages whether they are voice, fax or email. Three, it helps business owners stay connected with their customers. Four, it helps the business to establish itself in the eyes of their customers as being an efficient, organized and professional company. So now, ask yourself, “Will a virtual PBX make me more efficient and help me to better serve my customers?”

It can be difficult to not get overwhelmed by all the technologies being marketed to small and home based business owners today. Not every one will be right for your business. Look at each technology individually and evaluate whether it is something that will increase your efficiency and enhance your ability to help your customers before deciding if you should add to your toolbox.

Business Startups – Use of Technology in Business

Technology today is used in business everywhere, easily bringing the world and all of its knowledge to seekers as fast as the click of a mouse. Information can be simple acquired virtually trouble-free through the use of computers, televisions, mobile phones, fax machines, printers, digital cameras and other accessible devices. Over the years technology has become very user-friendly, simple Jane and average Joe can quickly learn how to manipulate modernized technology.

The use of computers can sustain a large paper load, its function and data base keeps track of every role in a company to include:

  • Meetings and Scheduling
  • Financing
  • Banking
  • Transaction
  • Translation
  • Stocks
  • Business Monitoring
  • Ordering
  • Spread sheets
  • Inventory Records
  • Communication
  • Promotion and Marketing
  • Networking and Relaying Information
  • Advertising
  • Collaborations
  • Calculation
  • Integration
  • Analysis
  • Business News
  • Research

Computers come equipped with the use of several management programs that can make business to-dos possible such as keeping a record of and calculating employee hours and salary. Computers possess large folders that catalogue dates and events with great capability of storing, sending, copying, collecting and saving detrimental Intel for your company. Computer software technology allows company owners and managers to oversee a broad range of strategic functions that directly influence business-related results.

Technological advances have simplified every task involved in business merging many resources to one location that satisfies the user. Replacing the typewriter, books, letters, envelopes, the post, the rolodex and address book. Instead of lengthy processes that cost time and money like mailing a letter, individuals can now receive immediate response via e-mail. Development, management and design are all functions pre-delivered in a business PC. Other benefits of using this convenient form of technology include:

  • Controlled and supervised access within your company for staff
  • Security clearance levels with password(s)
  • Increased productivity
  • Quick relay of information
  • Distribute(s) business initiative(s)
  • Capitalizes on secure investments
  • Assists in scheme development
  • Job tracking
  • Planning and logging

Technology gives owner/operators ample opportunity at their convenience to investigate the competition and ensure that they possess the products consumers’ desire. In comparison to decades ago, modernized technology is responsible for the enhanced improved performances a company has to offer its clientele.

  • Businesses run smoother.
  • Operate with maximum advantages.
  • Make better use of time and money.

The use of workplace technology has rapidly matured over the years. If the technology is sophisticated or more complex employers should offer training. If workplace technology is the main involvement of the company, employers should consider staff that is familiar with Microsoft Word, Excel, word processing, spreadsheets, the internet and e-mail. Also reflect on attaining an accounting software program suitable and easy to work with for the company. More innovations to consider include:

  1. The use of headsets, cell or cordless phones for mobility.
  2. Laptops and other mobile, removable technology for accessibility.
  3. Voice mail also for accessibility anywhere in the office or at home.
  4. The use of extensions.
  5. Separate phone lines for calls and fax for efficiency.
  6. Digital know how for marketing purposes.

Computers and technology enable businesses to function more effectively, run efficiently, respond to the public quickly, manage time, money, expenses, debt, credit, capital, investments etc. Companies experience password protected secured programming, expand operation(s), test pilot programs, prepare for company growth etc. It is now possible to keep and send records with the ability to reduce waist and reserve spending.

Maximizing Business Potentials While Lessening Communication Expenses

Today, economically worthwhile solutions directly mediated with business drawbacks concerning minimized potentials and escalating expenditures of operation. Thousands of associates in businesses are internationally situated, and worldwide transactions have not been simple as it was hampered by high travel expense outlays. This business development has been made possible through conference calls – a modern platform of conducting meetings, trainings, and assemblies for business intentions without the need for physical encounters.

Problems in communication rarely arise in the past because businesses were simply counting on e-mail and paper-based messages for communication. With comprehension level at its minimum, lifeless memos devoid of tone variations and sound intricacies are most likely to cause and forestall to misinterpretation. This problem has affected some businesses greatly, vindicating the necessity to use modern solutions that work for the advantage of any business.

Technology takes shrewd corporations and organizations at the prime position of markets dealing with international scopes. Businesses may fund or invest in pursuits that foster simpler communication. This steadfast resource makes businesses attempt to deal with larger spans worthwhile. The then assemblies and meetings done in the borders of the conference room have advanced its way to virtual space where a certain software and a fast net connection are the only prerequisites.

Business partners can now practically communicate through teleconference calls organized and intended for both local and international participation. Numerous international businesses have engaged in regular conference calling with the purpose of keeping clients and workers in frequent communication. Literal distances around the world, being an effort to be surmounted has been dealt with properly by this modern method in communication that is highly efficient.

Charges in conference calling services has evidently decreased as more telecommunication groups provide varying choices. In the passage of time, international call conferencing outlays have plunged dramatically, but these calls will definitely not come for free. Business resources must apportion a fraction of its operation expenses to the organization and maintenance of international conference calls. As members may hail from varied countries, costs for international call conferencing may change. The accrued total of these entire individual charges are taken care of by the conference host who is mostly the administrator or the business’s supervisor. Evaluating the per-minute-charge of international conference calls for a corresponding conference permits businesses to apportion budget correctly and as well serve as a prompt for conference holders to keep to the agenda; in this way, businesses do not use more than what is budgeted for.